ResorsIT Uses Mayan EDMS for Document Management
A document management system that lives outside your platform is one more place permissions can drift out of sync with everything else, and one more audit trail that doesn’t line up with the rest of your systems when something needs to be traced. ResorsIT runs Mayan EDMS, an enterprise-grade, open-source document management system built to scale from thousands to hundreds of millions of documents, as an orchestrated component instead, so document access follows the same identity and permissions as every other application on the platform.
Capture, Organize, and Search
Documents come in from local files, network shares, scanners, or email, with batch upload and metadata cloning for large ingestions. Color-coded tags, cabinets, and user-defined metadata fields, including Dublin Core and ISO 23081 support, keep large archives navigable, and full-text search reaches document content, metadata, and file attributes across the whole archive. Built-in OCR using the Tesseract engine covers more than 100 languages and can distribute processing across multiple servers for large-scale deployments.
Workflows and Version History
Mayan’s workflow engine tracks document state through approval and routing processes, with state expiration and escalation for regulatory compliance and the ability to trigger external processes. Every version of a document is retained, so reverting to a prior version is a lookup, not a reconstruction, and PDF, TIFF, image files, and Office documents (via LibreOffice) are all handled natively, including page-level reordering and transforms without destructive edits.
Access Control That Matches the Rest of the Platform
Because Mayan runs inside ResorsIT rather than beside it, document permissions, role-based and applied globally or per document, follow the same identity and access policy as everything else on the platform, and every action is part of the platform’s existing audit trail rather than a separate log to reconcile. Digital signature verification and duplicate detection round out the controls for organizations that need to prove a document’s provenance, not just store it.
Running Mayan through ResorsIT means document management stops being a separate system with its own logins and its own audit trail, and becomes one governed piece of the same platform as everything else.
See how ResorsIT orchestrates Mayan and the rest of the platform, or read more about Mayan EDMS itself directly at their docs.