ResorsIT Uses Mayan EDMS for Document Management
Mayan EDMS is an enterprise-grade, open-source electronic document management system built with Python and Django. It scales from thousands to hundreds of millions of documents and deploys with Docker, Docker Compose, or Kubernetes.
Document capture and organization:
- Upload documents from local files, network shares, scanners, or email.
- Batch upload with metadata cloning for efficient ingestion.
- Organize documents using color-coded tags, cabinets, and user-defined metadata fields (supports Dublin Core and ISO 23081 standards).
- Automatic metadata extraction pulls embedded file information including author, creation date, and file properties.
- Document versioning stores multiple versions with the ability to download or revert to any previous version.
OCR and text extraction:
- Built-in OCR using the Tesseract engine with support for 100+ languages.
- OCR processing can be distributed across multiple servers for large-scale deployments.
- Language-aware processing improves recognition accuracy.
Full-text search across your entire document archive:
- Search by document content, metadata, or file attributes such as name, extension, and type.
- Multiple search engine backends supported.
Workflow engine for document-driven business processes:
- Track document states with full change logs.
- Automate approval and routing processes with system actions.
- State expiration and escalation for regulatory compliance.
- Trigger external processes and integrations.
- AI integration with OpenAI and Ollama for intelligent document processing.
File format support:
- PDF (including multi-page), TIFF, and image files.
- Office documents (Word, Excel, PowerPoint) via LibreOffice integration.
- Image transformation tools: rotate, crop, flip.
- Page remapping lets you reorder, disable, or join pages from multiple files without destructive changes.
Access control and permissions:
- Role-based access control with unlimited custom roles.
- Granular permissions for every operation, applied globally or per document.
- Complete event tracking and audit trail of all system actions.
Additional capabilities:
- Digital signature verification for embedded and detached signatures.
- Duplicate document detection.
- Document collaboration with discussion threads and version commenting.
- REST API for integration with other systems and automation.
More details on Mayan EDMS are available at their website linked here.